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ARKANSAS
Little RockCOLORADO
Cherry CreekGEORGIA
AlpharettaIDAHO
BoiseINDIANA
FishersNevada
Centennial HillsNEW YORK
CorningSOUTH CAROLINA
Mount Pleasant
ARKANSAS
Little RockCOLORADO
Cherry CreekGEORGIA
AlpharettaIDAHO
BoiseINDIANA
FishersNevada
Centennial HillsNEW YORK
CorningSOUTH CAROLINA
Mount PleasantA lab fee may be charged at the beginning of each new Belt, Path, or partnership program. The lab fee varies by program and is subject to change.
The lab fee is non-refundable and non-transferable. This fee will cover the maintenance for all equipment and resources used by each student for the duration of the designated program.
Tuition for classes is due at the beginning of each month for the monthly programs. The total amount must be paid in full for your student to attend iCode.
iCode reserves the right to increase tuition and other charges upon prior notice.
A $25 late payment fee may be assessed to your account for any account that is not paid in full by five (5) business days.
A $35.00 fee may be charged for any returned or dishonored payments. Customers are requested to keep a current credit card on file and ensure sufficient funds to cover payments.
Parents will be responsible for all collection costs if fees are not paid pursuant to our terms and conditions. After a reasonable period, we will turn all unpaid balances over to our collection agency.
Parents must notify iCode in order to drop a student from a class. 30-days notice is required prior to withdrawing a student. Only a written notice via email will be acceptable.
Please note: You are responsible for payment for your student’s classes whether or not your student attends class until the time you notify the staff via written notice. If a student stops coming to class without proper notification then that student’s account will be charged for the additional 30 days. This charge will be for holding the student’s place in that class. The obligation for full payment of tuition continues until the date indicated by the parent or guardian as the date of withdrawal.
If a decision is made to withdraw from iCode during the payment period for any reason a refund may not be issued. If an iCode customer withdraws without giving proper notice as stated in our policies, the credit card used may be charged in the amount of the current tuition, per child.
A reasonable fee may be assessed to any approved refund to cover our transaction fees.
I represent and warrant that if I am purchasing something or paying for a service from this iCode facility or from other merchants through iCode that (i) any credit card or bank account draft (ACH Draft) information I supply is true and complete, (ii) charges incurred by me will be honored by my credit card company or financial institution, and (iii) I will pay the charges incurred by me at the posted prices, including any applicable taxes, fees, and penalties.
I hereby authorize (if online payment is made or autopay information is provided) iCode to charge my ACH draft, or credit card account. I understand that a 30-day written notice is required to terminate billing and I am responsible for payment whether or not my student attends classes until I notify iCode in writing to drop my student from class(es).
Disputed charges may constitute a breach of contract possibly resulting in, but not limited to, penalties, additional fees, collection, legal action, and/or termination of any and/or all current and future services.
iCode does not operate as a licensed childcare facility.
Makeup classes should ideally be requested ahead of time to be held during the same week as the missed class so the student stays current with their program. If your student will be absent due to vacation or illness, please notify iCode as soon as possible. If your student is absent from iCode for two (2) consecutive weeks without proper notification, your student may be considered withdrawn from iCode and no refund will be issued.
In the event we need to cancel a class or camp, you will be able to transfer your tuition and enroll in another class or camp. If you do not wish to transfer your tuition and request a refund, a reasonable fee may be assessed to cover our transaction fees.
For registrations that utilize an offer that includes a deposit, the full balance is due prior to the start of camp. If the student is unable to join the camp, the deposit is non-refundable.
We occasionally take photos and/or videos of students to show examples of their work for use internally, on social media, or other publicity purposes.
We welcome parents to visit a member of management in our front office, but we do ask you not to disturb a class during instruction. If it becomes necessary for you to pick-up your student prior to the designated time, please let us know in advance, so that we can minimize interruptions.
Be sure your student arrives no earlier than five (5) minutes before their scheduled class time. Parents are requested to check-in at the front desk at the time of arrival. Students enter the main school area through the front door. Attendance also is taken in the classroom upon arrival.
Parents are requested to check-out at the front desk at the time of pickup. Students will come to the lobby area for pick up. Parents/guardians should refrain from entering the classroom areas unless part of a scheduled tour. Picking up your student should be done by walking inside the facility after the scheduled time. Please pick up your student on time. Please inform us if you know you will be late picking up your student. Instruct your student to wait inside the building and you should escort them from the building to your car. During peak times the parking lot is crowded, so please drive slowly and carefully. Do not allow your student run through the parking lot to and from your car.
At iCode, we strive to provide a positive experience for our students, parents, and staff. To support our instructors and help them manage their schedules, we are implementing a late pick-up policy to ensure that instructors can leave promptly at the end of each day and return to our campuses on time.
A 10-minute grace period is provided following the scheduled end time of your child’s class, allowing for unforeseen delays without immediate penalties.
If a student is not picked up within 10 minutes after the scheduled end time, a flat-rate late fee of $30 will be applied and automatically deducted from your account the same evening.
We understand that traffic and other unexpected delays can occur, so we encourage parents to allow extra time for travel. We also ask that you please communicate with your center by phone if you suspect you may be late in picking up your child. Extenuating circumstances, such as a flat tire or accident, will be considered on a case-by-case basis.
Please note that this policy is standard protocol to all iCode campuses nationwide while having students in their care and was not created by the Campus Director.
Thank you for your cooperation in helping us create a respectful and organized environment for everyone.
Our campuses are equipped with sprinkler systems, fire alarms, and security alarm systems. Our campuses are also monitored via closed-circuit TV.
All customers are required to have a mobile number on file in order to be contacted for weather updates, school closure information, and other immediate parent notifications.
If iCode determines the need to close due to severe weather or some other emergency, we will contact parents/guardians and reschedule classes to the best of our abilities.
iCode may be closed in observance of the following holidays or special event:
Cell phones can cause distractions in the classrooms and behind the wheel. We ask that students refrain from using their cell phone during class and parents from using theirs while driving in the iCode parking lot.
Solicitation of iCode teachers for work such as private tutoring is NOT allowed.
We believe the best way to prepare students to live successfully and productively is to help them develop self-control, learn to resolve conflicts, and become increasingly responsible for their actions and behaviors.
iCode does not discriminate against students with special needs. However, iCode teachers are not certified to teach special-needs children. Additional rates may apply if one-to-one assistance or additional accommodations are required to best serve the student. If your student needs special assistance, please discuss this with us during enrollment.
iCode reserves the right, in its sole and absolute discretion, to exclude the new enrollment of, or terminate the existing enrollment of, a student at any time and for any reason (e.g., student’s behavioral and educational needs cannot be met at iCode, student’s tuition payments and/or fees have not been paid, etc.).
iCode’s staff is responsible for the safety and education of multiple students. We keep our classrooms with low student-to-teacher ratios, as well as a director who manages the front lobby and office during class times. iCode’s staff will intervene in situations where a student’s behavior becomes disruptive or unsafe. In such event, iCode staff will first attempt to deescalate the situation by use of redirection, verbal warnings, time outs, etc. However, an instructor or director may need to restrain the student and take other necessary actions in situations where: (i) there is imminent danger to the safety and well-being of the student acting out (or others); and/or (ii) there is imminent danger of substantial property damage. In these instances, iCode staff will:
If a student must be restrained, the guardian will be contacted, and the incident will be documented for reference.
iCode continuously strives to maintain a secure environment and diligently supervises all activities within its premises. By enrolling your child with iCode, you acknowledge and agree that iCode staff will not be held responsible for actions taken beyond reasonable measures to ensure the safety of our students (e.g., we will immediately initiate our emergency protocols, including alerting authorities and contacting parents or guardians, if a student were to run out of the premises, etc.). By enrolling your child with iCode, you further acknowledge and agree that iCode will not be responsible for the student once they leave iCode or the partnership premises.
iCode does not discriminate based on race, color, religion, or national or ethnic origin in the admission of a student to our programs or in the administration of our policies and procedures. All personal records of students and families are kept confidential. Information pertaining to admission, progress, or discharge of a student shall be confidential unless we have written permission for disclosure from the parent or guardian.
All our staff can be contacted through the front office; however, we prefer all concerns and questions be handled by a member of the management directly.
We do not allow our staff to exchange personal information with our families. This includes but is not limited to cell phone numbers, e-mail, or any social media outlet, such as Facebook, Instagram, Twitter, etc. This is to protect the confidential nature and integrity of our program.
We do not put parent calls directly through to the classrooms because it distracts the teachers. If you want to arrange a meeting or conference with a teacher or an administrator or both, please ask and a mutually agreeable time will be arranged to meet.
We will be communicating with you through phone calls, SMS texts, and emails. We will be sending you emails from time to time and respond to your requests. Please make sure to check your spam or junk email folder if you are not receiving our emails.
By enrolling my student, I agree to receive marketing communications and updates from iCode.
Surveys are conducted periodically. All surveys are strictly confidential and are designed to gain your valuable opinions regarding our program.
When using an iCode computer account, my student agrees to:
Additionally, they understand that they are to abide by the rules of network etiquette and not engage
in:
The student agrees to observe, respect, and comply with all the policies and practices of iCode.
Failure to comply with these policies may result in a temporary removal or termination of their account.
Parents will be responsible for the cost to repair or replace equipment if the student willfully damages it.
It is presumed that students will comply with iCode rules and will honor the agreements they have signed. Beyond the clarification of such standards, iCode staff will make every effort to guide usage but is not able to constantly restrict, monitor, or control the communications and actions of students utilizing the iCode network.
Students are responsible for their behavior on iCode computer networks, particularly the use of language and expression, as they are in school. Internet access is a privilege – not a right. Access may be denied to those students to violate basic iCode rules.
Computer network storage spaces are treated like school lockers. Files and communications may be reviewed by iCode network administrators to maintain system integrity and ensure that students are using the system responsibly. Students should not expect that files stored on iCode servers will always be private.
Freedom of speech will be honored and encouraged in regard to access to information. Where iCode staff will guide students toward appropriate internet materials in school, families also share the responsibility for such guidance as they exercise with media, including television, telephones, movies, radio, and home internet usage.
iCode defines and provides access to institutional computers, information systems, and networks as a privilege rather than a right. Reliable and safe access to the iCode information resources requires that users accept their responsibilities to behave in ways that protect the community, and by so doing, they also preserve their own access.
All users must respect the rights of others, the integrity of the facilities and controls which are implemented to maximize the community’s reliable access, and all pertinent license and contractual agreements that underlie iCode’s technology infrastructure.
It is the policy of iCode to deny access to any member of the user community who violates this policy or who uses iCode’s technology resources to violate other duly established policies or laws.
Additional internet usage rules:
Due to sensitive equipment in our labs and classrooms, food and beverages are not allowed in the classroom area. Students are welcome to consume food and beverages in our lobby area.
If your student has any food allergies, please make sure to take the necessary precautions and let staff know upon registering for iCode.
iCode students are expected to always display exceptional behavior and etiquette and keep their voices at a reasonable volume out of respect for other classes and students.
iCode expects all students to wear school-appropriate attire at all times. Comfortable and modest clothing is the best choice. Non-marking rubber-soled shoes are preferable.
Any additional clothes, sweaters, or outerwear are the responsibility of each student. We will put unclaimed, unlabeled items the “Lost and Found”. If they are not claimed after a period of time, they will be donated to charity.
Small or delicate items, which could be easily swallowed or broken, should never be brought to school.
Jewelry should not be worn during classes. PLEASE LEAVE JEWELRY ARTICLES AT HOME. This facility’s staff will not be responsible for ANY items that may be lost or stolen. Be sure your student’s personal items are marked with their name.
If a student has sustained an injury or has become ill, we will conduct a health check of the student. A health check is a visual or physical assessment to identify potential concerns about the student’s health, including signs and symptoms of illness and injury. It may be conducted by the student’s teacher or the Director depending on the nature of the situation. If necessary, we will notify you immediately for you to arrange for pick up. If emergency medical care is required, we will call 911 for immediate assistance. Please make sure all accurate mobile numbers is available in the customer portal.
Your student must not bring to school any weapon, replica of a weapon, or any other item that may encourage overly aggressive play.
When enrolling in any iCode-related activities including summer camp at one of the iCode facilities or partnership locations (hereinafter the “Activity or Activities”), I, on behalf of myself and any minor child/children for whom I have the capacity to contract, hereby acknowledge and agree to the following:
This campus has not added any additions or alterations to iCode's standard student policies.
